EPI Group Internal rules

Rights and duties of students on campus.

CHAPTER 1 - ORGANIZATION OF STUDIES

Article 1 – The content and duration of the training courses in each discipline are set out in the official EPI-Polytec program and approved by the Ministry of higher education and scientific research.

Article 2 – The annual calendar of courses and internships in companies is passed on, to each department, at the beginning of the academic year.

CHAPTER 2 - ADMISSION AND REGISTRATION OF STUDENTS

Article 1 – To enroll in the first year of the EPI-Polytec , successful candidates must hold, at least, the diploma of the baccalaureate or of a diploma recognized in equivalence (Article 17 Ch.4 Law No. 2000- 73 of 25 July 2000).
To enroll in the third year successful candidates must have at least an undergraduate degree in science and technology or an equivalence degree. A board of examiners will judge the level of admission permitted and the equivalences that may be granted.

Article 2 – Students must submit a complete application (according to the conditions defined by the school administration) by paying the tuition fees required for one academic year.

Article 3 – The costs of studies shall cover all the educational activities provided for in the study plans.

Article 4 – Registration is subject to the number of students deemed sufficient to initiate a training program.

CHAPTER 3 - ATTENDANCE, ASSESSMENT AND CLASS TO CLASS PROGRESSION

Article 1 – Registration at the EPI-Polytec is annual and the year is organized in two semesters. Each semester includes 14 weeks of teaching and ends with a main examination session. A remedial session is planned at the end of the academic year for students who have not obtained the annual average of passing in the main sessions.

Article 2 – Semesters are organized into teaching units (TU). The TU can be given in the form of lectures, integrated courses, practical work, projects or personal work.

Article 3 – Attendance at classes is compulsory. The permitted absence rate is set at 25% of the half-year hourly volume of the TU. Beyond that, the student is not allowed to sit for the exams of the main session for the relevant TU.

Article 4 – Continuous assessment (CA) can take any form of assessment deemed appropriate by the teacher (written test, oral test, TP, lectures, reports, bibliographic research, …). However, the teacher is responsible for giving the administration only one grade (or average) for continuous assessment.

Article 5 – The calculation of the TU average shall be carried out under the mixed scheme: 60% for examinations and 40% for continuous assessments. Some Teaching Units (seminars, presentations, workshops, etc.) can be exclusively evaluated in the form of continuous assessments.

Article 6 – The transition from one class to another is done with an annual average above or equal to 10/20. This annual average is calculated taking into account all the teaching units weighted by their respective coefficients.
Article 7 – At the end of the remedial session, the average of each TU shall be calculated taking into account the best of the two examination marks obtained in the main session and in the remedial one.

Article 8 – For students whose annual average is less than 10/20, a board of examiners composed of the headmaster of EPI-Polytec and the teachers may examine the cases of marking up according to rules established for this purpose by the Scientific Council.

Article 9 – Repeating the year is permitted only once during a training course. In case of repetition, the student only re-sits for the teaching units with an average less than 10/20.

CHAPTER 4 - PROCEDURES FOR WRITTEN EXAMINATIONS

Article 1 – During the course of written tests, the following rules shall be respected by teachers. – Supervision is first and foremost done by the teachers of the course. If there are insufficient numbers, teachers from other subjects of study come to join for supervision. – Supervisors must be present in the examination room before the start of the written examination. They must ensure the physical preparation of the room and verify the identity of the candidates at the entrance of the room or by passing through the rows or while handing over the copies.
They arrange for students to sign the attendance sheet. – Supervisors must refrain from any activity other than supervision during the written exam. – They can in case of emergency accompany a candidate obliged to leave the room temporarily. – After giving the exam papers to all the students present in the room, the timetables for the start and the end of the exam will be indicated on the board.

Article 2 – In case of red-handed cheating or attempted cheating, the supervisor in charge of the room takes all the measures to stop cheating or the attempted cheating without interrupting the participation of the candidate (s) in the test.

He shall seize the documents or materials which will be used later as a proof of the student’s cheating. He draws up a report countersigned by the other supervisors and by the person or persons responsible for the fraud or attempted fraud. In case of refusal to countersign, it shall be mentioned in the minutes. However, in case of disturbances affecting the conduct of the tests, the expulsion of the examination room may be pronounced by the competent authorities. The minimum penalty is a zero assigned by the corrector teacher.

Article 3 – In case of cheating or recurrence of cheating, the student will be brought before the school Disciplinary Board. The applicable disciplinary sanctions are warning, official warning, exclusion from school for a fixed term, or the final exclusion from the EPI-Polytec. In addition, being subject to one of the penalties set out above, automatically results in the exam being null and void.

Article 4 – During the course of the written tests, the following rules must be respected by the student. The student must: – compose personally and alone (unless otherwise specified) – use only the material expressly authorized in the control procedures (calculating machines, document, etc.) – must appear at the examination room 10 minutes at least before the start of the tests – to have all the necessary documents for him / her to identify (mandatory student card) – to sign the attendance sheet – to sit in the place reserved in case of numbering of places – Use only copies and drafts made available by the administration when such material is provided – submit the copy at the time indicated for the completion of the tests. The student must not: – keep any means containing unauthorized information (paper, programmable machines) – use any means of communication with the students outside the exam room. The student mustn’t leave the exam room before 30 minutes from the start of the exam and after having signed in front of his / her name while handing in a copy – The student mustn’t stay in the examination room once he/she gave back the exam copy.

Article 5 – Examination room access is allowed to any late student who arrives after the actual start of the exam only if the delay does not exceed 20 minutes. No additional time of composition will be given to the latecomer candidate.

Article 6 – Any absence in one of the final examinations is sanctioned by a mark equal to a zero.

CHAPTER 5 - CONDUCT OF INTERNSHIPS

Article 1 – The trainings provided at the EPI-Polytec are complemented by compulsory professional placements. In the engineering courses, two professional internships are planned in the third and fourth years and an End of Study Project (ESP) in the fifth year. The validation of the internships and the viva of the ESP are done according to the rules defined by each involved department.

Article 2 – Students who have not validated their professional placements or who have not successfully defended their viva of the ESP may benefit from an extension of up to six months.

CHAPTER 6 - LIFE RULES AT EPI-POLYTEC

Article 1 – It is strictly forbidden to all public (staff and students) to smoke, as in any public place, within all the buildings (including entrance hall, corridors, toilets). Ashtrays are available at the entrance of the buildings in order to extinguish the cigarettes.

Article 2 – It is forbidden to eat (drinks included) in laboratories, teaching rooms and the library. A refreshment area is available for this purpose.

Article 3 – The use of mobile phones is forbidden, in reception as well as in transmission, in these rooms.

Article 4 – Respect for the other, a tolerant attitude and the respect for the social, human and philosophical differences of each one are an obligation for all. Politeness, respect for teachers and students as well as the protection of environment, material and property of the EPI are also duties of citizenship.

Article 5 – The safety regulations posted in each laboratory must be respected. The teacher is responsible for his / her laboratory and must ensure the strict application of the safety regulations.

Article 6 – Any person held responsible for an offence (violation of the internal regulations, degradation of materials and equipments, reprehensible behavior, etc.) will be exposed to appropriate sanctions (warning, official warning, exclusion and compensation for damage).